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Innovative ways to govern and manage your Data in Microsoft Teams and Casper365

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The new hybrid workplace requires flexibility regarding how and where employees work. This recent dynamic might leave businesses pondering if their data protection and governance strategy is prepared for this new method of working. Furthermore, resolute governance supports the reduction of the volume of low-value information in your business, therefore cutting the attack area and the extent of data that needs safeguarding.

Microsoft Teams is the foremost platform for partnership and efficiency in this new era of hybrid working. It is vital, more than ever, to control the lifespan of your data simply in Microsoft Teams.

Microsoft has announced four innovative ways in which to govern your data in Microsoft Teams. These added resources enable companies to:

  • Focus on retention and deletion policies to certain Teams or Teams users
  • Build and implement retention and deletion policies for Teams confidential channel messages.
  • Attach a retention label automatically to a file based on its sensitivity label.
  • Conserve the precise version of files distributed in Teams messages, so they can be saved along with the discussion in eDiscovery.

Effectively focus on retention for certain teams

Companies often want to focus on various retention and deletion policies for a set of teams or users in Microsoft Teams. In the past, it has been difficult to retain the membership of these groups of teams as members produce new teams or remove older ones.

Adaptive policy scopes, which are now available to the public, permit businesses to effectively utilize a policy centred on group, user, or site characteristics. These policies remain up to date as the company builds and removes teams, or as members switch areas or sites. Adaptive Policy Scopes additionally work with OneDrive, SharePoint, Yammer, etc.

Restricted channels in Microsoft Teams enable users to restrict teamwork to those on a ‘need to know basis.’ Additionally, they ease interaction among a group designated to a particular project without producing an added team to oversee. Regularly, these channels include extremely significant information that a company must supervise thoroughly.

Microsoft has announced that retention and deletion policies for Microsoft Teams’ private channels are now publicly available.

Conserve the edition of a file shared in a Teams chat

Users constantly add files to a Teams chat that Microsoft 365 stores in SharePoint or OneDrive, defined as a cloud attachment. It could be vital for investigations or eDiscovery to recognize the exact version of the file distributed at the time of the chat. This feature guarantees the retention and retrievement of the document version shared within the chat.

Microsoft is publicly introducing the capability to keep the exact version of the document attachment sent with the chat. This includes permitting companies to automatically label the version of the document and therefore safeguarding it from any future edits or omissions.

Automatically utilize retention built on a sensitivity label

Companies utilize Microsoft Information Protection sensitivity labels to distinguish and safeguard high-value data, including individual identifiable and vulnerable information. Most of the time, companies have policies set up regarding the length of time that they are allowed to keep high-value content.

Microsoft has revealed their innovative way to attach retention or deletion requests to data with a sensitivity label is now available.

Businesses can now use a sensitivity label as a requirement to automatically employ a retention label.

These resources provide some excellent options for modifying and adapting governance policies within your business.

However, sometimes just finding where to start and simplifying your governance can be just as hard. This is where Casper365 steps up.

Casper365 provides your users with the autonomy to work as they need to and be productive, whilst protecting your environment from SharePoint sprawl and maintaining essential governance and compliance standards. Users can be assigned a SharePoint site deployment allocation, with defined SharePoint site templates, and sites can be labeled with unique ideas or project codes. This ensures that the creation of sites is restricted to only those who have the authority to do so, guaranteeing that each site has been provisioned properly, giving your IT governance team a single pane of glass overview of your entire environment.

With automatically deployed business-ready solutions in Casper365, you can empower your teams to be productive, safe in the knowledge that the governance is completely under control.

Casper 365 offers a range of business-ready solutions that can be deployed instantly, easily customised to fit your business requirements, and that are designed by a team with decades of experience and world-class SharePoint Enterprise Content Management expertise. To find out more contact us today!

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